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Off-Boarding and Transitioning Staff

When employees are leaving the University, taking a leave of absence, or transitioning to new role, managers must follow these important steps:

 (Note: a contract end-date will not terminate all of an employee’s access to administrative and business systems. An off-boarding form must be submitted).

Employees hired by Humber College Institute of Technology & Advanced Learning

  1. Complete a Human Resources Information Notice HRIN form for full-time staff or Non-Full-Time Support/Administrative Contract NFT Contract form for contract staff
    • Keep a copy for your department’s records
    • Send a copy to the Finance & Administration team
    • Send the original to Humber College’s HR department
  2. Email the Administrative Assistant, Finance and Administration at: sabrina.scalmato@guelphhumber.ca to off-board an employee and revoke accesses. You will need to provide the following information:
    • Employee’s full name, employee ID and N-number
    • Indicate the reason for off-boarding the individual:
      1. Leaving the organization – All access to technical services will be revoked.
      2. Leave of absence – All technical services except e-mail and calendaring will be suspended.
      3. Transitioning to a new role – All access to administrative and business services will be revoked pending a review.
    • Indicate whether the individual is an active Humber or Guelph-Humber student.
    • Employment end date and time
    • Cancel mobile device (if applicable)

    The Administrative Assistant, Finance and Administration will process the request and send a confirmation and any other information to the manager.

    Please allow two business days for Humber College’s I.T. to process the request.

  3. Be sure to retrieve the following items prior to the employee’s departure:
    • Lenel Card
    • Parking Pass
    • Office keys
    • Desk and file keys
    • Corporate Cell Phone
    • Corporate Credit Card
    • Corporate Expense Accounts
    • Company laptop
    • Outstanding Media Cage rentals (laptop, camera, other)
    • Company files
    • Backup of emails/company files
    • Other

Cancel Banner access

If an employee has Banner access, managers must make sure to cancel their access to the financial system when the employee leaves. Managers must send a request to cancel the employee's access and the following information to the Finance & Administration Coordinator at beverly.dimemmo@guelphhumber.ca.

  • Employee information: Full name, employee ID and N-number
  • Status: New or existing user in Banner
  • Type of access: Approver, Receiver, Requisitioner

Employees hired by University of Guelph

  1. The Manager is to reach out to the appointed contact at the University of Guelph’s Human Resources department (currently Jane Duck) for guidance on the process and forms to be completed.
  2. Email the Administrative Assistant, Finance and Administration at: sabrina.scalmato@guelphhumber.ca to off-board an employee and revoke accesses. You will need to provide the following information:
    • Employee’s full name, employee ID and N-number
    • Indicate the reason for off-boarding the individual:
      1. Leaving the organization – All access to technical services will be revoked.
      2. Leave of absence – All technical services except e-mail and calendaring will be suspended.
      3. Transitioning to a new role – All access to administrative and business services will be revoked pending a review.
    • Indicate whether the individual is an active Humber or Guelph-Humber student.
    • Employment end date and time
    • Cancel mobile device (if applicable)

The Administrative Assistant, Finance and Administration will process the request and send a confirmation and any other information to the manager.

Please allow two business days for Humber College’s I.T. to process the request.

Cancel Banner access

If an employee has Banner access, managers must make sure to cancel their access to the financial system when the employee leaves. Managers must send a request to cancel the employee's access and the following information to the Finance & Administration Coordinator at beverly.dimemmo@guelphhumber.ca.

  • Employee information: Full name, employee ID and N-number
  • Status: New or existing user in Banner
  • Type of access: Approver, Receiver, Requisitioner