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Thank You Letters

What is a Thank You Letter?

A thank you letter is a form of appreciation towards someone you meet in your job search who has helped you in some way. It may be an interviewer or employer, or it may be another contact who has provided you with a good lead. During your job search process, you will meet people who will provide assistance to you. Sending a thank you letter to each person who has had an impact on your job search is a perfect way to express your appreciation. It is a great way to follow-up after an interview – REMEMBER: some employers think less of those who fail to follow-up as soon as possible. See a sample Thank You Letter.


  1. If handwritten: use business-like notepaper and keep handwriting neat and legible.
  2. Keep the letter short! Lengthy letters will be time-consuming for the interviewer and may be perceived as less genuine.
  3. Maintain a professional tone throughout the letter, regardless of your relationship with the interviewer.
  4. Send your thank you letter as soon as possible: 1 – 2 days later at the most. If it arrives after the decision has been made, it will have little to no impact.
  5. Proofread your letter before sending it out.


Include: Your name, address, phone number, email address, the date & your signature

First Paragraph

  • Express your appreciation for the interview or help.
  • Thank them for their time and consideration.
  • Mention the date of contact.

Second Paragraph

  • Personalize it. Mention points that you learned from the person you are sending the letter to.
  • Summarize your main credentials or mention some skills you have –if the thank you letter is for a job interview.

Third Paragraph

  • Reaffirm your interest in the position – if the thank you letter is for a job interview
  • Offer your thanks (appreciation) one last time.