What You Need to Know: Letter of Permission (LOP)

A letter of permission is required if a University of Guelph‐Humber student wishes to enroll in a course at another institution and have the course considered as a credit toward their University of Guelph‐Humber degree/diploma. Complete the Letter of Permission form and return it to GH108.

A $50 non-refundable processing fee will automatically be applied to your student account on WebAdvisor and will be due by the tuition deadline for the given semester. This fee will be charged to your account even if the request is denied or if the course is later dropped or the student never registers with the host institution.

A student seeking a letter of permission must demonstrate the following:

  1. The course(s) for which credit is being sought is equivalent to a specific course within their program. Students are encouraged to get as much information as possible regarding the course they are requesting credit for. A detailed course syllabus should be submitted along with the LOP form.

  2. There are strong academic grounds for pursuing the course at another institution.

  3. The course and program objectives of the University of Guelph‐Humber program in which the student is enrolled will be met by the course(s) for which the credit is being sought.

Once the LOP is approved, you must complete it in one of two ways:

  1. If you drop the course or do not register, you must arrange for the host institution to send us a letter stating you withdrew in good standing.

  2. Upon completion of the course, arrange for the host institution to send your official transcript directly to your Academic Advisor.

If the transcript for the course is not received before the 20th class day of the semester following the completion of the course, a grade of “F” will be entered on your transcript.

Things to keep in mind

  1. It is your responsibility to register for the course at the host institution and pay the appropriate fees. Courses may fill up quickly and an approval for an LOP does not guarantee enrolment in the particular course.

  2. Students are required to complete the courses specified on the Letter of Permission during the semester stated on the form.

  3. All courses attained on an approved Letter of Permission will be included in internal academic records as either a credit, ‘CRD’, or fail, ‘F’. Your grade will not appear on internal records and will not count in the semester average or the overall academic average and will not be used to determine your status under the continuation of study regulations.

Courses at the University of Guelph

  1. Students who wish to take a course at the University of Guelph and are registered in any University of Guelph‐Humber course(s) in the same semester will proceed with a Letter of Permission.

  2. If students wish to take a course at the University of Guelph and are not registered in any University of Guelph‐Humber course(s) in the same semester, a Course Substitution form is an option instead of a LOP.
    a.  You must complete the Course Substitution Form and have it approved by your Program Head and Academic Advisor. Your Academic Advisor will register you in the course(s) and all fees associated will appear on your WebAdvisor account.
    b.  The grade received from a University of Guelph course will appear on your transcript and will be used to calculate your average and your status under the continuation of study regulations.