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Convocation Checklist

Before Convocation
Convocation Day
After Convocation

 

Before Convocation

  1. Save the Date!
    This year’s ceremonies will take place on Monday, June 18, 2018 at the Pearson Convention Centre in Brampton. Click here to see a map.

    Ceremony times will be announced at the end of March.
     
  2. Verify your name in WebAdvisor
    Your name will be displayed on your parchment exactly how it is shown on WebAdvisor. Please ensure your name is spelled correctly on WebAdvisor before submitting your Application to Graduate. Notice of legal name changes must be submitted to office GH108 along with the Notice of Change of Name form.
     
  3. Update your address

    You must complete your Notice of Change of Address forms prior to completing your Application to Graduate in order to receive all communication related to Convocation, including graduation tickets. 

    Notice of Change of Address forms completed after an Application to Graduate will not be reflected on your student file and we cannot guarantee you will receive all relevant communication.

  4. Verify your academic standing
    Your standing on graduation is determined by your cumulative average. To find your standing on graduation, log in to WebAdvisor to view your Academic Profile. From there, select Academic Program & Evaluation to review your Profile Sheet. This will clearly outline if you have completed your graduation requirements. Questions about this can be answered by your Academic Advisor.
     
  5. Submit an Application to Graduate
    The deadline for applications to graduate was Friday, March 2, 2018. Any applications submitted past the deadline will be subject to a $60 processing fee. You can access the application from WebAdvisor. After Friday, March 16, 2018, all applications for graduation must be completed in-person using a paper application at Student Financial Services (GH 112).

    Failure to complete this application will affect your ability to graduate.
     
  6. Declare an Area of Emphasis
    Please complete a Declaration of Area of Emphasis form if your program offers an area of emphasis. This will be displayed on your Humber College diploma parchment only. Please complete this before you submit your application to graduate.
     
  7. Pay outstanding University accounts
    Any graduating student who has an outstanding balance at the time of Convocation, will be placed on Financial Sanction and will not be issued the official degree or diploma parchment at the convocation ceremony. Parchments will be withheld until payment is made.
     
  8. Reserve your gown

    All graduating students are required to rent a gown as part of the University’s official regalia. Gowns will be available for pre-order beginning in May.

  9. Register on Marching Order

    All graduates are required to register their names on Marching Order. This system will allow for your names to appear on the screen as you cross the stage and for the name reader to see proper pronunciation.

    To register, please do the following:
    1) Go to the Marching Order Website
    2) Click “Please click here to register” under New User
    3) Enter your UofGH (GryphMail) email address
    4) An email will be sent to you prompting you to create a password
    5) Login and complete the form
     
  10. Invite your guests
    Two guest tickets. Graduating students do not require a ticket.

    Students can request extra tickets by emailing graduate@guelphhumber.ca. Extra tickets will be distributed via a lottery in late May. Please note: requesting extra tickets does not guarantee they will be available. You are encouraged to connect with fellow graduates who may not be using the tickets assigned to them.

    All ceremonies will be available for viewing via webcast from the University of Guelph-Humber website. Webcast details will be provided closer to the date.

  11. Arrange accommodation for accessibility needs
    The Pearson Convention Centre is wheelchair accessible. A ramp is installed on stage to ensure accessibility for all students crossing the stage. Closed Captioning will be available for all ceremonies.

    Please contact graduate@guelphhumber.ca if you or your guests have any other accessibility requirements. Please indicate your program, student number and in as much detail as you can your specific accommodation needs.
     
  12. Book an appointment for your graduation photos
    The Studio Nostalgia photography team will be at the University of Guelph-Humber from March 13-17 and March 20-24, 2017. If you're interested in a graduation portrait, book an appointment with the photographer here.

Convocation Day

  • Parking
    Complimentary parking will be available at the Pearson Convention Centre. Staff will be on hand to help direct you and your guests.
     
  • Arrival
    All graduands are asked to arrive a minimum of one hour before the ceremony start time. It is recommended that guests arrive 30 minutes before the start of the ceremony. Doors to the convocation hall will open 15 minutes prior to the scheduled start of the ceremony. You will be required to present personal ID upon check-in. Please leave all other personal belongings with your guests.
     
  • Pick up or rent your gown
    If you did not pre-order a gown, you can pay a $30 rental fee for a gown in the gowning area.
     
  • Pick up your hood and line-up/name card
    Once you have picked-up your gown, check in at the appropriate program table to pick up your academic hood.

    At this time, your line up/name card will also be provided. Please do not lose this card as it indicates the sequence order in which you will be standing in the procession line as well as the order in which you will be seated and when you will cross the stage. This card will also indicate to the name reader how to pronounce your name as you cross the stage. You must keep this card with you as you process into the ceremony until it is collected by staff as you line up to cross the stage.
     
  • Line up to enter the convocation hall
    30 minutes before the start of the ceremony, the convocation marshals will line you up in accordance the order in which you will be processing.

    Be punctual. If you are late, there is the possibility that you will not be able to take part in the procession and may be seated separately from the rest of your classmates.
     
  • Receive your degree and diploma
    When it is time for you to cross the stage, you will be led to the stairs to the right of the stage in sequence order. Drape your academic hood over your right arm.

    Your line up/name card will be passed to the staff operating the Marching Order software. They will direct you when it’s time to head up the ramp on to the stage.

    The Beadle will place the academic hood on you before you shake hands with the University of Guelph’s President, the University of Guelph’s Chancellor, the University of Guelph-Humber’s Vice Provost and the Humber College President.

    You will exit the stage using the ramp on the left side of the stage.
     
  • Pick up your degree and diploma
    Once you have crossed the stage, you will be directed to the lobby where you will pick up your degree and diploma parchments. You will then return to the convocation hall and be seated for the remainder of the ceremony.
     
  • Join the "CONVO-sation"
    Use #GHconvo to be a part of the CONVO-sation on social media. Send congratulatory messages to your friends and read message to the graduating class from your friends and family.

After Convocation

  1. Convocation reception
    A reception will be held immediately after the ceremony in the lobby of the Pearson Convention Centre. Take the opportunity to enjoy light refreshments and celebrate your graduation with your friends and family.
     
  2. Return your gown and hood
    You are welcome to take photos in your academic gown and hood with your guests. Please remember, however, that you will need to return your gown to the specified location as soon as possible after the ceremony.
     
  3. Congratulations! You’re now a University of Guelph-Humber alumnus! Welcome to the University of Guelph-Humber alumni family. As a Guelph-Humber alumni, you will have access to a number of different services and benefits. Don’t forget to update your information to stay connected with us.