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Graduation FAQs

Student shaking giving a hi-five to SwoopApplying to Graduate
Virtual Convocation
Live Reception
Graduate Cards
Convocation Keepsake Box
Parchments
Convocation
Transcripts
Other
Contact Us

Applying to Graduate

What is the deadline to apply to graduate?

Whether you plan on attending your convocation ceremony or not, you must apply to graduate. For more information on applying to graduate and the deadlines, visit the webpage Applying to Graduate.

What does Baccalaureate mean?

On the application to graduate, there is an option for your degree to read as Baccalaureate. This is the Latin term for Bachelor’s degree. These terms mean the same thing. When completing your Application to Graduate on WebAdvisor, please choose one as you would like it to appear on your degree.

I have already submitted my application to graduate but I would like to change my Bachelor/Baccalaureate selection.

If you made a mistake and selected the wrong option, please send an email to graduate@guelphhumber.ca with your request to change. Please include your name and Student ID in the email.

What is my academic standing on graduation/how do I find my standing on graduation?

Your standing on graduation is determined by your cumulative average. To find your standing on graduation, log in to WebAdvisor to view your Academic Profile. From there, select Academic Program & Evaluation to review your Profile Sheet. This will clearly outline if you have completed your graduation requirements.

Standing on graduation is noted for graduates from the honours programs as follows:

  • Degree with Distinction: Cumulative average of 80% or higher.
  • Degree with Honours: Cumulative average of 70-79%.
  • Degree with Standing: Cumulative average of less than 70%.

For further questions about this, please contact your Academic Advisor.

What does it mean to be placed on "Financial Sanction"?

Any graduating student who has an outstanding balance at the time of Convocation will be placed on Financial Sanction and will not be issued the official degree or diploma parchment at the Convocation ceremony. Parchments will be withheld until payment is made.

If I am taking my last course(s) in the Summer, can I graduate in June?

If you are taking additional credit courses that are required to complete your degree in the Summer semester, you will NOT be eligible to graduate in June. You will be eligible to graduate in the Fall semester.

I’m taking a course at another institution by Letter of Permission. What is the deadline to have my transcripts sent to my Academic Advisor?

For this deadline and other important information, visit the webpage Dates and Deadlines..

Virtual Convocation

When is the Spring 2021 Convocation Celebration?

The celebration will take place on Tuesday, June 29 starting at 4 p.m. starting with the recorded program ceremonies you can watch at your convenience. The live Reception will take place at 6 p.m.

What will happen during the virtual Convocation celebration?

A link will be shared to your GryphMail to view the Spring 2021 virtual Convocation celebrations. The virtual Convocation will include program-specific ceremony videos, personalized graduate cards, and #GHgrad digital swag – including an interactive photobooth to help you celebrate at home!

What if I can't make it on June 29th?

The virtual Convocation celebration webpage will be up on the site and available to view at your convenience.

Live Reception

When is the live reception?

The Live Reception will take place on Tuesday, June 29 beginning at 6:00 pm and hosted on the event platform Hopin. Registration is required to attend.

What can I expect at the Live Reception?

The Live Reception is a great place to connect with your classmates and celebrate your accomplishments with your friends, family, and supporters. At the Reception, we will have a variety of programming including opportunities to interact with classmates and other GH faculty and staff, as well as Entertainment, prizes, and fun.

Do I need to create an account to access this event?

Yes. All events hosted on Hopin require attendees to have a profile in order to access the event. When you receive your Magic Link for the event, Hopin will create an account for you if you do not have one created with your GH email address.

When do I need to RSVP by?

You can RSVP up until the day of the event, even after the event has started. Keep your Magic Link email handy to complete the RSVP process.

When is the deadline for the early-bird registration?

Early-bird registration closes on Monday, June 14, 2021. You can still register for the event after this date.

How do I register for the Live Reception?

You will receive an email invitation to confirm your attendance for the Live Reception. This invite will include a personalized Magic Link, which is unique to you. You will need this Magic Link to complete your RSVP for the Reception. Please use the following steps to complete your registration:

  1. You will receive an e-mail titled “Invitation to Online Event - University of Guelph-Humber Convocation Virtual Reception”- open the e-mail and click “Login & Join Event”. 
  2. You will receive a notice that a verification is required – you will receive another e-mail immediately confirming your credentials.  
  3. You should receive an email titled “You’re Confirmed! Join University of Guelph-Humber Convocation Virtual Reception. Click “Go to Event” to register and join the event. Please note that this link expires within 10 minutes of receiving it. 
  4. If your link expires, you can request a new verification link by clicking on the expired link, which will trigger a new link to be sent to you.  
  5. Now you have successfully registered for the event and will be re-directed to the event waiting page.  
  6. On the event page, you can edit your Hopin profile by clicking the “Create your Profile” link. Update your file with your name, headline, and photo avatar so other event attendees can see you at the event. 

If you have any questions during your RSVP process, please refer to this Hopin Tutorial on How to Use Magic Links as an Event Attendee or email graduate@guelphhumber.ca

What browser should I use to access the event?

Hopin works best using the latest versions of Google Chrome or Mozilla Firefox. We also suggest opening the event link with an incognito (Chrome) or private (Firefox) browser window.

I have supporters I would like to invite but we do not live together. How can they attend?

Hopin allows you to share your login credentials with another device and allows both devices to attend the event at the same time. You can share your login information with a friend, family member, partner, or other supporter.

What if I can’t make it on June 29th?

This is a live event. Highlights of the Reception will be featured on social media.

Graduate Cards

What is a graduate card?

You can create a graduate card that can be personalized with an optional photo and a message. The graduate card will feature the name used on your parchments, your program and academic standing. You will also be able to provide a recording of how to properly pronounce your name, in order to hear it announced as you view your card.

The cards will be hosted on our Convocation website to download as a digital keepsake on Tuesday, June 29.

Graduate cards will not be included in the pre-recorded ceremonies. If you choose not to complete the form to create a graduate card, your name will still be included in the pre-recorded convocation ceremonies during the roll call at the end of the ceremony.

How do I submit the information for my graduate card?

All graduands have received an email with the link to the submission form and instructions to upload your photo, personal message and record your name pronunciation. Watch this video to learn how to personalize your graduate card and view your submission in NameCoach.

Can I make changes to my photo or personal message after I submit the form?

Yes. To review your submission or make changes, follow the steps outlined in the email from NameCoach. After creating your account, click “Edit this recording” to review your submission or make changes prior to the Friday, June 11 deadline.

Do not resubmit the form. If you require support, email graduate@guelphhumber.ca.

Will I get a graduate card if I don't complete the form?

No. The submission form must be completed by Friday, June 11. If you choose not to complete the form to create a graduate card, your name will still be included in the pre-recorded convocation ceremonies during the roll call at the end of the ceremony.

Do I have to submit a photo or record my name?

No, you can choose whether you want to include a photo or personal message.

What is NameCoach?

NameCoach is the platform used to record the pronunciation of your name. If you select YES to record your name on the form, you will receive a phone call and email after submission from NameCoach (201 area code). You will be prompted to say your name into the phone or choose to follow the email instructions to record or make changes to your pronunciation/phonetic submission. If you select NO, you will receive an email from NameCoach with the option to record at a later date. Recording your name is optional.

What information is shared on the card?

The graduate card will feature the name used on your parchments, your program and academic standing. It can be personalized with an optional photo and a message.

Convocation Keepsake Box

What is in my box?

Graduates will receive a keepsake box with their degree and diploma parchments, mortarboard and other commemorative items starting the week of June 21. Keepsake boxes will be mailed out using Purolator beginning June 21. These items can be used to help celebrate your accomplishments leading up to the Ceremony & Reception on June 29.

How can I celebrate Convocation at home?

Use the commemorative items in your box to celebrate and mark this milestone. Follow @guelphhumberalumni on Instagram or @GHalumni on Facebook and Twitter and use the #GHgrad on social so we can share in your celebration.

When will I receive my box?

Graduates will receive the keepsake box starting the week of June 21. Boxes will be mailed out using Purolator. You will receive a tracking email from Purolator to your GryphMail to monitor shipping status.

My box was damaged upon arrival – what do I do?

Please contact the UofGH Graduate account at graduate@guelphhumber.ca and a member of the UofGH Convocation Planning Team will  assist you. 

Parchments

How will my name be displayed on the parchment?

Your name will be displayed exactly how it is shown on WebAdvisor. For example, if WebAdvisor shows your first, middle and last names, your parchments will reflect the same.

Before submitting your Application to Graduate, please ensure that your name is spelled correctly in WebAdvisor.

Can I change the name that appears on my parchment?

Yes, please complete the Name Change Request section of the Application to Graduate Change Request form, sign it, and return it to Student Financial Services, GH112, in person with your original IDs.

All changes must be made prior to April 30, in order for the request to be reflected on your parchments.

Will my standing on graduation (Honours or Distinction) be noted on my parchment?

No; your standing on graduation will not show on your parchments. It will only show on your transcript documents.

At the Convocation ceremony, only those graduands whose standing is at the Honours and Distinction levels will be indicated in the program; graduands whose standing is at the Distinction level will be announced.

I declared an Area of Emphasis, where and how is that noted?

If your program supports the choice of an Area of Emphasis or Specialty, please complete a Area of Emphasis form. The Area of Emphasis or Specialization will be noted on your transcripts.

I need to re-order my parchment(s).

Please contact us at graduate@guelphhumber.ca to re-order your parchments.

Convocation

When will I find out what time my ceremony will take place?

The University of Guelph-Humber continues to respond to the COVID-19 pandemic and your well-being and the safety of students, families and our campus community remains our top priority. After careful consideration, the University has made the difficult decision to postpone in-person Spring 2021 convocation ceremonies until it is safe to do so. Once we can safely gather for convocation ceremonies again, graduates who have not had the chance to participate in an in-person event will be invited to attend.

In the meantime, we are working to create a memorable virtual convocation celebration to honour our newest graduates. This celebration will allow us to mark the accomplishments of both our Fall 2020 and our Spring 2021 graduates. To mark your convocation, you will receive a package with your degree and diploma parchments, mortarboard and other keepsake/commemorative items closer to the virtual celebration.

Our Spring 2021 virtual convocation celebration has been set for Tuesday, June 29 at 4:00 pm, followed by a live reception hosted by Alumni Services at 6:00 pm. A link will be shared with all graduates to view the Spring 2021 virtual convocation celebrations closer to the date, along with additional graduation details. Please email graduate@guelphhumber.ca if you have questions.

If I am unable to attend Convocation, how do I receive my parchments?

Parchments will be mailed to the home address the University of Guelph-Humber has on file for the graduate in June.

I graduated and received my parchments in Fall and I wish to attend a Convocation ceremony.

If you graduated in the Fall, you will be invited to join our Spring 2021 virtual convocation celebration.

The University of Guelph-Humber continues to respond to the COVID-19 pandemic and your well-being and the safety of students, families and our campus community remains our top priority. After careful consideration, the University has made the difficult decision to postpone in-person Spring 2021 convocation ceremonies until it is safe to do so. Once we can safely gather for convocation ceremonies again, graduates who have not had the chance to participate in an in-person event will be invited to attend.

In the meantime, we are working to create a memorable virtual convocation celebration to honour our newest graduates. This celebration will allow us to mark the accomplishments of both our Fall 2020 and our Spring 2021 graduates. To mark your convocation, you will receive a package with your degree and diploma parchments, mortarboard and other keepsake/commemorative items closer to the virtual celebration.

Our Spring 2021 virtual convocation celebration has been set for Tuesday, June 29 at 4:00 pm, followed by a live reception hosted by Alumni Services at 6:00 pm. A link will be shared with all graduates to view the Spring 2021 virtual convocation celebrations closer to the date, along with additional graduation details. Please email graduate@guelphhumber.ca if you have questions.

Do infants that will be attending the Convocation ceremony (but will be seated on an adult's lap) require an additional ticket?

Tickets are issued according to the number of seats available. If an infant (typically under 2 years old) is able to share a seat with an adult, they do not require an additional ticket. If children require a seat, please be sure to have the appropriate number of tickets. Please be prepared to show your tickets if requested by an Usher.

Where can I get grad pictures taken?

For information and instructions, go to the Grad... Photography page.

Transcripts

Can I take courses after I graduate? If so, does it affect my GPA?

Yes; you can take courses following your graduation date. The grades you achieve in these courses will affect your cumulative GPA but it will not change your standing on graduation (Honours or Distinction). For more information, refer to the Admis... page.

Can I request a copy of my transcript?

Yes; requests for transcripts are handled by the Office of Registrarial Services. More information about how to print or order your transcript can be found here.

When will my transcript show that I have graduated?

Official transcripts from the University of Guelph-Humber will show that a degree has been conferred after June 21. Learn more about transfer requests here.

Other

I would like to change the address or phone number on my student record.

You can change your address and phone number information through Notice of Change of Address forms.

How long do I have access to my Gryphmail email address?

Your UofGH Gryphmail email address will expire one year following your graduation date. We recommend you use this time to transfer any information you’d like to keep to a personal email account.

To receive information about alumni events, perks & benefits, and other news, make sure you submit an Alumni Contact Information Update Form with your personal email address.

Can I get a grad cap if I did not attend Convocation?

Grad caps are only distributed to graduating students who attend Convocation. You can try contacting the company who provides them – Gaspard & Sons, to ask about purchasing options.

Contact Us

I have additional questions.

If you have questions not addressed above, please email graduate@guelphhumber.ca or call the Student Services office at 416-798-1331 ext. 6288.

CONVOCATION UPDATES TO COME

The Convocation FAQ will be updated weekly and we will continue to share further information about the 2021 Spring virtual Convocation celebrations with you as details become available. At any time, you can review the FAQ or send questions to graduate@guelphhumber.ca.