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Educational Technology

Greetings Fall 2021 Faculty, 

As we begin this new fall term, there’s lots of familiar and new tools to help you whether you are continuing remote delivery, returning for in-person teaching, or embracing the new hyflex delivery model. Regardless of course delivery format, faculty are encouraged to record your lectures for students to watch later where appropriate.

For remote delivered courses, faculty have the choice of using Zoom, Microsoft Teams, Virtual Classroom (tool within CourseLink), and/ or WebEx for live stream lectures. For pre-recorded lectures, you may use any of these tools or use Panopto to capture your webcam video and PowerPoint/shared screen.

For in-person and hyflex, all classrooms are now equipped with a webcam and built-in mic. For ease of use, you are encouraged to use Zoom or Teams for live streaming, recording, and inviting virtual guest speakers. Watch the playlist of videos below to become familiar with the equipment available to you in the classroom.

Note: When playing videos in the classroom, do not check off “share sound”, this causes the audio to play only for those watching remotely but those in class cannot hear it. You can share the video links with those watching remotely and have the play it on their own device while you play it to the classroom or play it in the classroom and allow the webcam mic to pick up the classroom speaker’s audio.

Platforms for live stream and recording lectures:

Zoom licenses (preferred platform):

Want to use Microsoft Teams? We encourage both you and your students download the desktop/ mobile app rather than using the browser version Download it here and Watch training videos here. If you encounter any issues, please contact CCS  IThelp@uoguelph.ca 

Prefer Virtual Classroom? Watch full instructional video here.

If you want to use WebEx click here for more info and support from Guelph CCS IThelp@uoguelph.ca . It is advised that you and your students have hard wired internet to use this platform.

Record, store, and share videos with Panopto:

Sign into the GH Panopto website using your GH credentials here.

For more details visit https://www.guelphhumber.ca/acts/software-and-hardware#panopto

Short video announcements/ Course Trailers available from Humber T&L:
Note: Loans for Powtoon, Animoto, and Lumen5 are limited and on a first come basis. If one loan is no longer available, try one of the other options!

Powtoon: Want to make an animated video announcement like this one? Try out Powtoon available for loan from Humber T&L. Fill out this form on their website using your Humber email and login.If you have issues accessing the form, open the page in a new private or incognito browser and sign in using your Humber credentials.

Lumen5: Want something simplier? Lumen5 has lots of templates you can use. You can make a video like this one for due date reminders. Sign up for a loan licence here If you have issues accessing the form, open the page in a new private or incognito browser and sign in using your Humber credentials.

Animoto: If Powtoon and Lumen5 still seem intimidating, try Animoto which offers simple templates with text, stock videos and photos that you can easily swamp and customize to your course. Follow the instructions on the website to sign up for a free account and then upgrade for a business account. If you have issues accessing the form, open the page in a new private or incognito browser and sign in using your Humber credentials.

Fun discussion boards:

Flipgrid: a free video sharing tool that engages learners in discussions through short video and podcast creation (up to 10 minutes). The layout is similar to social media platforms where students post videos in response to a question you’ve posed, and others can comment on their video. Encourages discussion among peers by allowing learners to respond to each other through video, audio or text. Your students will need to use their GH email address to record their videos. Create your educator account by clicking here https://auth.flipgrid.com/educator and selecting Microsoft Login and enter your GH email and password. Watch this video to get started and then share your flipgrid board link in CourseLink for your students to access.

Padlet: If you have guest speakers, alumni, or mentors external to GH who are working you’re your students on projects, Padlet may be for you! You can make up to 3 free boards. Watch this video to get started and then share your padlet board in CourseLink for your students and send the link to guests to access. Students do not need to login to participate in the board, but encourage them to write their name somewhere in the post if you are grading their responses.

Survey tools:

Mentimeter: create multiple choice polls, open-ended responses, word clouds and more. Watch this video to get started and then share your mentimeter poll link or code during your live sessions.  You will need to register for an account https://www.mentimeter.com/ 

Qualtrics: Perfect tool for surveys, presentation grading, and collecting data for research projects. Visit https://www.lib.uoguelph.ca/working-data/data-collection-surveys and login using your GH credentials. Need help getting started? Book an appointment here: https://www.lib.uoguelph.ca/using-library/book-appointments/working-data

*New Quizzes Accommodations tool!

Guelph OpenEd has launched a new accommodations tool that allows instructors to set additional time on quizzes for individual students without having to manually add time on each quiz. Click here for instructions

Also new to the Quizzes tool, you have the option of conducting live remote invigilation. This feature leverages a video conferencing system (Zoom, MS Teams, etc.) and allows instructors to proctor students in real-time during online exams, tests, and quizzes.

See instructions here

 

Supporting You Throughout Your Semester

We strongly encourage those returning on campus to teach in-person or hyflex to watch all of the training videos here. Visit our website for tips and updates

Register for upcoming webinars. Once registered you will receive the Zoom meeting link on the following page. All webinars will be recorded and made available after the session.

Amplify your online activities with easy to use ed tech tools
Tuesday, Sep 14, 2021 at 10:00-11:00 AM
https://zoom.us/meeting/register/tJElde2spz8rG9Lh4fuGfmytcRNWpJq9Xf0A

Midpoint Check in
Wednesday, Oct 6, 2021 at 10:00-11:00 AM
https://zoom.us/meeting/register/tJcqd-mhqjkrHdJ9aAgS7wh9DMODzJiKfJgW

Finals Check in
Wednesday, Nov 24, 2021 at 10:00-11:00AM
https://zoom.us/meeting/register/tJMsde2qqDgjG9OagnAoEDsrfKEaX3y-CeVu

 

Support

Contact

Consultation for remote and hyflex delivery

Dr. Victoria Chen, Academic Technology Specialist, victoria.chen@guelphhumber.ca or
Dr. Matthew LaGrone, Program Head Liberal Studies, matthew.lagrone@guelphhumber.ca

Training and support for classroom equipment (in-person and hyflex classroom delivery)

Gene Carney, AV Specialist gene.carney@guelphhumber.ca

CourseLink Support for you and your students (includes setting up tools, grading, quiz issues)

courselink@uoguelph.ca , Phone: 519-824-4120, ext. 56939

Toll Free: 1-866-275-1478

Obtaining Zoom license

Email courselink@uoguelph.ca, Phone: 519-824-4120, ext. 56939 Toll Free: 1-866-275-1478

Have a virtual event and need support?

Gene Carney, AV Specialist gene.carney@guelphhumber.ca

Library resources and support

ghlib@guelphhumber.ca

Installing software, forgot passwords/ logins

acts@guelphhumber.ca

Using Panopto

Email victoria.chen@guelphhumber.ca , request maybe forwarded to Humber Panopto team to provide further technical support or training

If you have any questions, feel free to contact Dr. Victoria Chen victoria.chen@guelphhumber.ca or Dr. Matthew LaGrone matthew.lagrone@guelphhumber.ca

Frequently Asked Questions

How can I reduce potential Zoom bombings or unwanted participants?

Faculty must get a Zoom Pro license from OpenEd, please email courselink@uoguelph.ca with your name, GH email address, and course code. The Zoom meeting must be integrated into CourseLink. See instructions.

My students have issues with CourseLink, what do I do?

Ask students to contact CourseLink support first (see above for contact information). If CourseLink is unable to assist, have students contact the instructor, who will then reach out to their Program Head to determine next steps.

How do I create voice over PowerPoint?

On a computer/ laptop with a built-in microphone, you can use the PowerPoint voiceover function to guide students through the slide deck. Once built, the PowerPoint slide deck can be uploaded to CourseLink. Click here for instructions.

My PowerPoint or file is too big. What do I do?

With the additional audio, your PowerPoint file will likely be too big to upload to CourseLink. You can upload it (and any file) to your OneDrive and share the link to the presentation in CourseLink.

 

  • Go to “Content”
  • Under “Table of Contents”, click on Add a module and type in a title for your content
  • Click on the Upload/Create button, then select “create a link”
  • Type in a title and insert the link from your ShareDrive

How do I live stream my lectures?

Try one of the following tools. All options allow you to share your screen, captures your audio, option for webcam video, and can record your lectures for students to view later on
  1. Virtual Classroom is a tool built into CourseLink and you can live stream, present, and record the session. You will need to add it to your Navigation Bar:
  • Go to the end of the right side of the bar and select “…”
  • Then select “Edit This NavBar”
  • Click on “Add Links”
  • Find “Virtual Classroom”
  • Now that is in your Navigation bar, you can use the tool. Test it out with a short recording which you can delete, before live streaming to your students.
  • Click on the red button with the white + sign at the bottom right corner
  • Fill out the information
  • When you are ready, click Save.
  • Key features: Record sessionsshare desktopupload presentationsannotation tool, and polling
  • For students: Here are instructions for your students on how to join virtual classroom If you recorded your session, it will be available after it is configured as a downloadable package for students. Depending on the length and size of the file, it can take a few hours to appear in the recorded section. Students can then download and watch it on repeat.
  1. Zoom is a web-conferencing tool available to instructors for meeting virtually with larger courses, of up to 300 students, and is supported by OpenEd
  2. Microsoft Teams. Teams can be used for your course to live stream with your students. You can have up to 4 webcam videos at once and share documents. See Microsoft Teams quick guide for main features.
  3. WebEx. You will need to set up the webex through your credentials so that you have instructor authority to set up and navigate the meeting. Use your University of Guelph-Humber email address as the login ID and Humber (N#) password to log into mymeeting.humber.ca. For more information on how to set up your WebEx meeting, please visit WebEx (Quick Reference Guide) You would email the link generated from the meeting to students and post it in Announcements on CourseLink

How do I communicate information to students?

  1. Post any emails you send to students on Announcements in CourseLink so they can view past communication and the most recent updates

  2. Set up a Q & A discussion forum in CourseLink for general questions. This can help reduce the number of emails with the same question. Once set up, send an email and post in Announcements to post general questions in the forum

How do I grade discussions?

Set up discussion forums with different topics in CourseLink. You can then assess discussion postings if you want them to be part of their grade. Be sure to set up your grade book

How can student do presentations online?

The CourseLink Video Assignments tool can be used by students to record or upload video-based assignments, including group assignments

How do I create a Quiz and enable Respondus?

As part of CourseLink Quizzes, there is a tool called Respondus LockDown Browser & Monitor to support the invigilation requirements of final exams that are delivered via the Quizzes tool in CourseLink. The software locks the browser on students' computers, captures video during the student’s exam using their webcam (this is an optional feature), and then allows the course instructor to review the video when the exam is finished.

First you need to create you quiz or exam:

  • On the navbar, click Quizzes.
  • On the Manage Quizzes page, click New Quiz.
  • In the General area, fill in your quiz details.
  • In the Quiz Questions area, click Add/Edit Questions.
  • To create a new question, from the New button, select the type of question you want to add. Enter the question details and click Save.
  • Repeat the previous steps until you have added all your quiz questions.
  • Click Done Editing Questions.
  • In the Properties tab of quiz editing mode, in the Quiz Questions area, do any of the following:
    • Specify the number of Questions per page.
    • Select the Prevent moving backwards through pages check box.
    • Select the Shuffle order of questions at the quiz level check box. To discourage cheating in quizzes, you can shuffle the order of all questions in quizzes or specific groups of questions (sections) in quizzes. For example, you could shuffle questions 1-10 in a quiz, or shuffle questions 3-10 (grouping those questions into a section) and retain the order of questions 1-2 at the start of the quiz. When a quiz contains shuffled questions, each learner receives a quiz with a unique question order.
      Note: Shuffling the order of questions at the quiz level also shuffles the order of all sections in the quiz.
  • In the Optional Advanced Properties area, do any of the following:
    • Select the Allow hints check box.
    • Select the Disable right click check box.
    • Select the Disable instant messages and alerts check box.
    • In the Notification Email field, enter an email where notifications will be sent.
  • Click Save.

Then enable LockDown Browser for your quiz, including adding a practice test

How do I meet AODA compliance when teaching remotely?

To reduce potential accessibility barriers in their course materials, view this resource from Open Ed: https://opened.uoguelph.ca/student-resources/resources/Accessibility_and_Course_Materials-2.pdf

Teams allows for auto live closed captioning. The student can turn this feature on. Visit this site https://support.microsoft.com/en-us/office/use-live-captions-in-a-teams-meeting-4be2d304-f675-4b57-8347-cbd000a21260

For Zoom, there’s no live closed captioning but a transcript can be generated from Cloud Recorded videos. Select “Record to the Cloud” when starting your Zoom recording. 

How to record using the cloud:

https://support.zoom.us/hc/en-us/articles/203741855-Cloud-recording

How to auto-transcribe cloud recordings:

https://support.zoom.us/hc/en-us/articles/115004794983-Automatically-Transcribe-CloudRecordings

Can I integrate questions and polls into my videos?

Try out Panopto.

What is the policy around the recording and use of virtual lectures?

The University of Guelph-Humber follows the policy and standards outlined by the University of Guelph. .